Companies generally adopt video conferencing (VC) systems for the obvious benefits, like improved collaboration, reduced travel costs, and more effective meetings. But VC systems can do so much more. In particular, if your system has recording capabilities, then low-cost, high-quality video production is at your doorstep.

Here are seven ways to use these capabilities to boost efficiency and save time, money and hassle.

  1. Onboarding: New hires have to take in a lot of information from a lot of people. To reduce disruptions and ensure a consistent experience, why not record welcome messages, your mission statement or even a virtual building tour for your latest community members?
  2. Training: Employees old and new need to be kept up to date on your basic processes and protocols, from social media etiquette to timesheets, creating POs to applying for leave. Using your VC system to create a library of training videos will save a fortune on production costs and give the organization a central repository of critical knowledge.
  3. Video updates: From monthly ‘town hall’ meetings to weekly video newsletters, recording live meetings and company-wide addresses mean they can be reviewed by any staff who missed an event. And an archive of these addresses is, by default, a rich source of company history and a valuable reference tool.
  4. Team updates: Nothing’s better than a face-to-face meeting or introduction, but in reality they’re not always possible. Recording team meetings, or messages to be played during them, makes it easier to introduce new team members and track what was discussed.
  5. Brainstorming: Few things are more annoying than missing part of an important meeting because you’re frantically scribbling down some notes. Recording brainstorming sessions and other critical gatherings mean the participants can concentrate on listening and participating, secure in knowing they’ll be able to re-watch at their leisure.
  6. Company history: Businesses are focusing on culture and values because they’re important sources of differentiation and competitive advantage. But when employees leave, they often take their knowledge with them. Making a permanent record of your early history, big wins, expansion, and growth (and so on) can help prevent such losses.
  7. Local guides: Employees love to know where to get a great coffee, sandwich or snack. A series of short videos can be shared with the company to keep everyone up to date on local businesses and activities, like gyms and sporting activities, cultural events and more.

We’re sure you’ll be able to come up with your own uses, like hosting a cross-office talent show. Okay, that’s probably not a great idea but you get the gist – there are countless ways to use VC recordings to add value to your business. The only limit, as they say, is your imagination.



Source: by the experts at Lifesize